More so than any other industry, the legal sector finds itself under a constant microscope when it comes to data handling; firms in the industry are finding themselves in possession of a large amount of incredibly personal data that must be kept secure, but too often we see cases of malpractice and poor judgement leading to serious breaches and easy attacks. With the data that’s being handled in the legal industry, one breach can be devastating, so you need to ensure that you’re doing everything you can to keep that data safe and secure. For most modern legal firms, it’s all down to the technology that you’re using and how you utilise that technology to your advantage. One important part of the data protection puzzle is the cloud computing platforms that you’re using – these secure, agile platforms are designed to do much of the heavy lifting for you, giving you stable monitoring, processing, and storage of your data without having to dedicate lots of manpower to this process. This relieves the burden on your IT teams to enable them to focus on implementing upgrades across the business. Here at Cloud Geeni, we’re passionate about using cloud computing to our advantage, that’s why we’ve put together this guide to keeping your legal company protected! Read on to learn how you could make your firm the most secure in the industry…
Encrypt your data
We can’t stress the importance of data encryption enough. By using complex encryption protocols to secure your data, you’ll be ensuring that data can’t be accessed by just anyone. A digital key is required to open up any encrypted messages, so even if an email is sent to the wrong person, you’ll still be able to protect the data within that communication. Encryption essentially acts as a key to your data in the form of mathematical functions, meaning only those with the right formula will be granted access to the sensitive data within. In the legal industry, this is a huge benefit – data must be passed around frequently to ensure that everyone can do their job effectively, so the risk of a rogue email landing in the wrong hands is much higher than in other industries. If your email is encrypted, the danger is averted, but if you don’t have the correct protection, you could be leaving yourself wide open to significant damages.
Whilst the need for encryption around data is not enforced by law, you may find yourself to be under huge scrutiny from the Information Commissioner should a breach occur on data that was not encrypted, so it’s better to be safe in these instances to avoid any costly mistakes occurring.
Damage control protocols
Unfortunately, disasters do happen from time to time, no matter how good your data protection strategy is – in these instances, you need to ensure that you aren’t panicking, but instead following a detailed damage control procedure that helps to you limit the damage and protect as much data as possible. In general, communication is the most important part of this process, so the first thing you’ll want to do is ensure that you have a clear plan for communication within your staff – this gives them a plan of action for dealing with the fallout of a data breach.
If you’re using cloud computing to manage your cybersecurity, as all successful modern legal firms should be doing at this stage, managing a data breach is easier than ever. Within your cloud security setup, you’ll be able to monitor, investigate, and deal with threats quickly and efficiently, which helps your business to handle issues before they even arise in most cases. As always, prevention is the most effective form of security, but you must have contingency plans in place for instances where prevention was not possible.
Find a reputable cloud provider
As you can probably see, the success of your data processing and management strategy will likely depend on how well your organisation is utilising the benefits of cloud computing. Whilst many find this to be an easy transition, some struggle to migrate as efficiently, which is where the help of a trusted cloud provider can be of assistance. Here at Cloud Geeni, our team are experts when it comes to helping businesses integrate the cloud into their daily operations, whilst also helping staff and employees to adopt their new platforms and systems. With our help, you’ll have a knowledgeable, cloud-enhanced workforce in no time, helping your legal business to operate more effectively whilst correctly handling data. For more information, get in touch with our team or check out our blog today!