How to reduce your IT costs

When budgets are tight, most businesses look to make savings. So, if you are having to tighten your financial belt, how can you cut unnecessary costs?

Well, there is no doubt that IT can be expensive. So, technology budgets are often the first to get scrutinised as part of any cost-saving initiative. However, at the same time, you don’t want to fall behind when it comes to boosting productivity and efficiency. Because that’s a false economy. It’s vital that organisations reduce their IT costs wisely.

Look at what you already have

Before you can start to think about savings, it’s essential that you know where you are currently spending money. So, look at your current IT setup and then identify any suitable alternatives. You might be surprised at how much the price has come down. Alternatively, you could also consolidate some of your IT functionality and make savings that way. And it’s always worth regularly reviewing your current vendor contracts.

Establish what IT is essential to your business

The last thing you want is to get rid of technology that your organisation depends on. So, when analysing your existing setup, be sure to identify any critical IT. This should be the primary focus for any future investment. Non-essential tech might be nice to have, but when you have to cut spending it pays to be honest about what you need, and what you don’t. Maybe an upgrade of non-essential IT could help you until more budget becomes available?

Look at indirect savings

When looking at spending, it’s too easy to focus on things like hardware and software costs. But, when it comes to IT, there is a whole range of additional costs to consider. These include:

  • Energy costs. Running IT can be expensive. But if you don’t have on-site servers, you don’t need to pay for the electricity and air-conditioning necessary to cool your server room
  • Upgrade costs. Could you invest in IT where expensive upgrades are made automatically?
  • Maintenance. The cost burden of hiring people to maintain sophisticated hardware and software can be significant
  • Firefighting. Having to deal with reactive fixes is a serious financial drain. So it’s worth considering IT that comes with UK based technical support as part of your monthly subscription. Not only will this help you to benefit from a reduction in internal IT helpdesk calls and firefighting, but your IT team will also spend less time dealing with the day-to-day issues and more time on those tasks that help you to grow and make money.

Invest in technology that helps you to make money

Great IT won’t just save you money, it can also boost your bottom line.  For example, with a cloud-powered hosted desktop your business will benefit from improved:

  • Uptime. With a cloud-based hosted desktop from Cloud Geeni, you get 99.9% uptime guaranteed. So, you don’t have to worry about disruptive downtime and the toll of lost business hours. You can maximise all your working time
  • Efficiency. By using automation to replace tasks that would normally be done, your people will become more efficient
  • Collaboration. Giving all your team access to real-time information, wherever and whenever they are, you can enjoy a significant productivity boost. And time is money
  • Productivity. By providing access to the same information, you can remove data silos and help staff to work together more resourcefully
  • Innovation. Cloud-based software providers continuously improve their solution at no extra cost to you. This helps you to stay current, agile, and competitive.

Give your cashflow a boost

At Cloud Geeni, our cloud-based hosted desktops are provided on a subscription basis. This means that they are an operating expenditure and provide a more stable cash flow than traditional IT arrangements. And of course, with cloud software you don’t have to maintain any on-premise servers and you don’t have to worry about employing the right people with the right skills to manage your IT. Furthermore, you won’t have to pay for licences or expensive maintenance contracts.

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